Receiving a delivery

Receive is the one action that turns a manifest into stock. Nothing else does — not moving the delivery to completed, not ticking the paperwork somewhere else. Signing the load in is the receipt, and it is what the site's stock balance is built from.

You will need the delivery pin on the plan and the ordinary edit band for that contractor's work.

Check the manifest first

The manifest is what the load says it carries — one Delivery line item per row, with a description, a quantity and a unit. It is worth a glance before the vehicle is unloaded, because the receipt is pre-filled from it.

1. Select the delivery pin on the plan and open its properties.
2. Read down the manifest rows; add, edit or remove any that are wrong.
3. Link a row to a catalogue Material if you want it to aggregate with the same material from other deliveries — the link is optional, and a row without one still receives normally.

Take the receipt

Open Receive on the delivery. The form lists every manifest line with a tick and an actual quantity, and it will not let you save without saying where the goods went.

1. Tick the lines that actually arrived and set each one's received quantity to what came off the truck — not what was ordered.
2. Mark any line rejected if it was refused outright at the gate.
3. Add any off-manifest line that turned up unannounced; it is minted and received in the same gesture.
4. Choose one destination for the whole receipt: a laydown area, a point on the map, or a building and level. This is mandatory — there is no unassigned landing.
5. Leave final unticked if more of this load is still to come; tick it if this is the last of it.
6. Save. Each ticked line posts a delivery_in Stock event and mints a Stock lot at the destination you named.

A line received short stays visibly short: the manifest row shows the received-so-far against what was expected, marked short, in full or over. Nothing is quietly rounded to make the numbers agree.

Flag damage and wrong items

Damage and wrong-item are captured inside the same sign-off, as their own rows against the line they affect. They are deliberately not stock movements — a wrong-item delivery may stock nothing at all, and a damaged parcel may still be signed at full quantity.

1. On the affected line, add an exception and choose damaged or wrong item.
2. Enter the affected quantity in the line's own unit, and a note saying what was wrong.
3. Attach a photograph — up to five per exception, images only.
4. Save the receipt. The photographs upload against the exception rows the receipt just created, so the record and its evidence land together.

Short and delayed are not exception kinds, because the system can already tell: short is the received-so-far against the manifest, and delayed is the receipt's time against the scheduled window.

Close the load

A delivery can be received in as many visits as it takes. What ends it is an explicit human statement, never an inference from the quantities.

1. On the last receipt, tick final — or use the standalone receiving complete action once everything has landed.
2. Check the manifest's per-line variance one last time; anything still short is now a settled fact, not an open question.
3. If the load was closed in error, a coordinator can withdraw the completion and reopen it.

Once the load is closed, a further receipt is refused rather than silently appended. The delivery's own status is untouched throughout — completion is not receipt, and the two questions stay separate.

Read the stock back

Everything you signed in is now in the ledger, and every balance is derived from it — never typed. Open Commercial (I) and choose Inventory for the site-wide reading: the stock roll-up by material, the distribution by place, and the delivery documents. A place chip on any lot hands you back to the map at the ground it is sitting on.

Later movements are the same ledger, from the other direction: consumption, loss, a transfer to a new location, or an adjustment to correct an earlier mistake. Corrections are compensating entries, so the history of what you signed for stays intact.